Create Google Docs from Jive

From your Jive place, you can create Google documents, spreadsheets, and presentations that are saved in Google Drive.

When you configure a Jive place to use Google Drive as its external storage provider, then place members can create Google documents, spreadsheets, or presentations in Jive and store them in Google Drive. Depending on the place set up, both comments and documents are synced. For more on syncing, see Sync Settings for Google Docs.

You're actually using the Google content editor when you create or edit Google docs from Jive. In addition, Jive's Spotlight search finds content in Google documents, spreadsheets, presentations, and in PDFs stored in Jive-connected Google folders.

When you share Google documents with non-members of the Jive place, they receive a PDF containing the document content. Just click Share to the right of a document to share it.

To create a Google document, presentation or spreadsheet from Jive:

  1. Sign into your community and navigate to the Jive place where you want to create Google Docs. You must join the Jive place so you can have write and read permission in the linked Google group.
  2. Click Actions > Create a Google Document (or Presentation or Spreadsheet).
    Note: If you don't see the Google Document option in the Actions Menu, the Group Owner should make sure Google Drive is selected as your external storage provider in Manage > Settings or check with your Community Manager to see if the Google Docs integration has been implemented and that your email address is also a Jive for Google Work account.
  3. Enter a name for your file in the Create a Google Document dialog (or Presentation or Spreadsheet) dialog, and then click OK.
  4. Add content to the document, presentation, or spreadsheet.
  5. Click Done. Watch the Place Activity stream to see when the new document becomes available in Jive.
  6. Click View in Jive to open the file in Jive.
    Here are some tips for using Google Docs in Jive:
    • Click one of the Google Drive links at the bottom of the page to see all of the Google documents, spreadsheets, or presentations in this Jive-connected Google group.
    • Click the Go to Google Drive file link in the Actions menu to open the document in Google Drive.
    • Click Edit Mode to use the Google Editor without clicking away from Jive.