The Records Retention plugin is an effective tool to track activity in your Jive
community. Before using it, be sure you understand what it captures and where it sends this
captured information.
What is it?
The Records Retention plugin records who does what, and when they do it,
in your Jive community. It captures snapshots of the activity within a community.
Why would I use it?
This plugin is a useful tool to help an organization that needs to meet
legal requirements, particularly in a regulated industry. It can also be used to track activity
in a community.
What does it capture?
The Records Retention plugin captures the following events for each content type and space
type:
- Document: Create, Edit, Rate, Like, Bookmark, Comment, Edit Comment, Like Comment,
Share, Delete, Add Recipients
- File: Create, Edit, Rate, Like, Bookmark, Comment, Edit Comment, Like Comment,
Share, Delete, Add Recipients
- Discussion: Create, Edit, Reply, Rate, Like, Bookmark, Share, Delete, Unmark
Question, Add Recipients
- Poll: Create, Edit, Rate, Like, Bookmark, Comment, Edit Comment, Like Comment, Vote,
Share, Delete
- Status Update: Create, Like, Bookmark, Comment, Edit Comment, Like Comment, Repost,
Share, Delete
- Blog: Create, Edit
- Blog Post: Create, Edit, Like, Drafts, Bookmark, Comment, Edit Comment, Like
Comment, Share, Delete
- Bookmark (external): Create, Edit, Like, Comment, Edit Comment, Like Comment,
Bookmark, Share, Delete
- Idea: Create, Edit, Rate, Comment, Edit Comment, Like Comment, Bookmark, Share,
Delete, Move
- Direct Message: Create, Reply, Add Recipients
- Announcement: Create, Edit Share: Create, Add Recipients
- Project: Create, Edit
- Space: Create, Edit, Invite
Where does it send this captured information?
There are currently three ways to configure the Records Retention plugin:
- Email (SMTP): The SMTP format converts each event into an email message and delivers
it to the configured inbox(es).
- XML: The XML format puts XML files into the Jive server's binstore.
- Actiance (REST): The REST format sends each event to an instance of Actiance Vantage
using RESTful communication.