Overview of user groups

A Jive community includes three predefined user groups and you can create more user -groups for assigning permissions.

You can define a set group of users to quickly assign them a variety of permissions. Forming user groups that reflect the kinds of access to be granted lets you use a convenient, built-in way to manage people's access to application features.

For more information about user groups, see Managing user groups.

These groups can be defined in your community itself, in an external user identity system (such as an LDAP system), or in the application database. Additionally, several system-defined user groups are available by default.

System-defined user groups: Everyone and All Registered Users

The application includes three user groups that are defined by the system: Everyone, All Registered Users, and All External Contributor Users. These are a good place to start when managing permissions that are in effect across the community. After you've figured out how permissions should be applied for these broad groups, you can start assigning permissions based to user groups you create.

Note: Administrators of internal communities, which are typically not licensed to permit public access to content, are not allowed to modify permissions on the Everyone group.
  • Everyone includes anyone who visits the site, including anonymous users. Think about what you want people to be able to do anonymously, but weigh that against the need to engage people to encourage them to participate. Note that users who only view content are not counted among the number of users your license provides for.
  • All Registered Users includes people who have entered registration information and logged in for access. Use this group when you want to ensure certain kinds of access go only to people who have an account on the system.
  • All External Contributor Users includes external users who are not members of the community but have some access to community resources. For more information about external users, see Managing external groups.

Your user groups

You can set up your own user groups. We recommend that these groups should reflect your community's structure. There could be relatively few user groups, with separate groups for those who manage, moderate, and administer the community. Or there could be many — for example, with groups representing departments in your organization, people with specific privileges (such as blogging), virtual teams within the organization.