Adding and removing users to user groups

A user group includes members and administrators. As a user group administrator, you can add members and administrators to the group.

Fastpath:
  • Admin Console > Permissions > User Groups
  • Advanced Admin Console > People > Management > User Group Summary

If you want administrators to have the same permissions (if any) granted to a user group, then you need also to add them to the Group Member list. When administrators are not added to the Group Members list, they only have permission to add or remove users from the Group Members and Group Admins lists, and they do not have the permissions (if any) assigned to the user group. You can manage group administrators only from the Advanced Admin Console.

Note that unless they have access to the Admin Console, users won't know which user groups they're a part of.

Adding members and administrators to user groups

To add members and administrators to an existing user group:

  1. Go to the configuration page:
    • Admin Console > Permissions > User Groups
    • Advanced Admin Console > People > Management > User Group Summary
  2. To add members, in the Admin Console:
    1. Click Edit > Manage group members next to the group from which you want to add or delete members.
    2. Under Add Members to <user group>, use the search box or people picker to select users whom you want to add as group members.
    3. Click Add selected users.

    The users you've selected are added to the group and you can see them in the Group Members for <user group> list.

  3. In the Advanced Admin Console:
    1. Click the group name or Edit next to the group.
    2. Click Edit next to administrators or members depending on which you want to add or edit.
    3. Add members to the group by typing their name in the Add Member box, then clicking the Add selected users button.

      If you don't know the name, click User Picker to browse or search a list of users, then select the check box for the user you want to add.

    4. Add admins in the same way you add members.

      User group administrators have access to the portions of the Admin Console where they can manage settings and membership for the group they're administering. You may want to add this Admin to the Group Member list to grant them user group permissions, if any.

Removing members and administrators from user groups

To remove members and administrators from an existing user group:

  1. In the Admin Console, go to the configuration page:
    • Admin Console > Permissions > User Groups
    • Advanced Admin Console > People > Management > User Group Summary
  2. To remove members, in the Admin Console:
    1. Click Edit > Manage group members next to the group from which you want to add or delete members.
    2. Under Group Members for <user group>, select the Remove check box next to the members you want to remove.
    3. Click Remove selected.

    The users you've selected are removed from the group.

  3. In the Advanced Admin Console:
    1. Click the group name or Edit next to the group.
    2. Click Edit next to administrators or members depending on which you want to add or edit.
    3. Under Group Members for <user group>, select the Remove check box next to the members you want to remove, and then click Remove selected.
    4. Under Group Admins, select the Remove check box next to the administrators you want to remove, and then click Remove.

    The users you've selected are removed from the group administrators.